It used to be that businesses had separate fax machines, computers, phones, and copy machines. New equipment combines most of these pieces of equipment for more efficient communications and paper handling. One new convenience is being able to send a fax using email services. The system can be used with many email providers to let anyone enjoy secure faxing from anywhere there is internet service.
What is Faxing by email?
There is now a new way of sending a fax with email successfully. Email to fax is defined as a service that makes it possible for people to fax directly from their email using an assigned number that is toll-free. The simple process works the same as sending or receiving a regular email. These faxes can be sent to fax machines such as printers with fax capabilities or they can be delivered right to a person’s email inbox to be printed later.
How Does Sending a Fax by Email Work?
There are several steps in this process, including the following.
Step one: Compose the message to be sent and then address that message to a fax # @send.mfax.io. People need to start the phone number with a 1 with faxes addressed to Canada or U.S.A.
Step Two: You can make attachments to the fax. The online fax services will support a collection of styles that include DOCX, PPT, DOC, PNG, XLS, JPEG, XLSX, AND PDF.
Step three: push send. Then the technology will take care of the rest of the process. The documents will be changed to fax and then delivered to the recipient for you. The sender receives a confirmation email. This fax history can be viewed with an online portal.
What About Receiving a Fax by Email?
Receiving fax by email is pretty easy. You will need to have a mFax plan that includes a virtual toll-free fax number. Then, when a person sends you a fax to that number, mFax converts any fax to a PDF form to be delivered to the receiver’s email. Every fax is found in the online cloud.
Sending and Receiving Company Emails and Faxes
A company can take advantage of the useful administrative features this program offers to build a company-wide system where faxes can be sent to multiple people by email. This helps company-wide communications and saves time. This system allows the company communications officer to add people, remove people, alter permissions, and make or change routing rules. There will be no worries about the unauthorized theft of the system or its information.
This allows companies to send multiple faxes without the inconvenience of owning a dedicated fax machine. Files are kept safe, and there is compliance with regulations such as HIPAA, SOX, &GLBA. Document delivery can be done with this app, and it is secure.
There are actually three ways companies can send and receive faxes. They include:
- Walk-Up Faxing. This is supported by legacy copper phone lines or by the conversion of an existing fax machine to IP by installing the ATA and by using IP fax lines. This may have a comfort element, but it also requires printing documents and then hard-copying them.
- Virtual or Email-Based Faxing. This is a very convenient way to fax using an email account. Faxes can be sent to and from anywhere. Using this strategy is very cost-effective and can meet a lot of different company requirements. The email-to-fax technology offers many benefits, including versatility and being able to send and receive faxes in many locations.
- Real-Time T.38 fax. This is a T.38 IEEE standard operation for fax with Ip which is used with SIP trunks. Not all fax with IP available is T.38 Fax and this requires the right provider that can handle multiple fax demands.
For more information, contact a provider today.